HOW TO GURANTEE TIMELY COMPLETION OF PROJECTS

Expert  System  for  Projects

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DNA ( 13  Sept ) carries following news report :

“IT min adds dashboards to track Digital India schemes 24*7 “

Aiming to track real-time implementation of various schemes under Digital India programme, the Union Ministry of IT and Electronics plans to set up a live dashboard in the offices of all senior officials including the ministers.

The aim is to analyse real time statistics of all the existing schemes running and take speedy actions based on the performance as well as work on the problem areas, a senior ministry official told DNA Money.

" The  dashboard  will be set up in offices of Cabinet minister, minister of state and secretary in the IT ministry. It will provide real-time information for all the schemes. The target is to set it up by the end of this year, ",  the official said.

According to another official, dashboards will enable monitoring of various departments/programmes in the ministry. It has an ability to show performance metrics visually, besides measuring efficiencies and identifying gaps and negative trends.

The development of this digital research centre will allow citizens to interact through the internet anytime, from any location. Many services will be available to citizens with computers and Internet access round the clock.

Congratulations , Shri Ravi Shankar Prasadji :

Having taken this initiative , I urge you to persuade all the other Ministers to follow your example and implement my following suggestion ( earlier sent as E mail )

Friday, 4 December 2015

Nothing prettier than PERT  !

Economic Times ( 12 Oct 2015 ) carries a report titled :

" Panel set up for Innovation in Govt Projects "

As per this report, the Prime Minister has put together a team that will decide,

-  how government projects can be executed using cutting edge technologies and practices

The empowered committee for Innovative Collaborations was set up to incorporate the very latest solutions that science and technology has to offer

My Suggestion  :

*    When any Ministry submits any Project Proposal for Cabinet approval , it must be accompanied by a PERT ( Program Evaluation and Review Technique ) chart , clearly showing all the " Activities " lying along the CRITICAL PATH

 ( earlier known as the CRITICAL PATH METHOD )

 That PERT Chart must accompany a tabulation showing , for each " Activity ",

     #    Pessimistic Time

     #    Optimistic  Time , and the

     #    Most likely Time

     Since Admiral Rickover , introduced this mandatory requirement for awarding tender to build the first nuclear submarine, some 50 years ago , all US government departments follow this procedure for all govt contracts

   

*    Insist that all the government departments / contractors, responsible for execution of any of these "activities", update the PERT chart status online on the web site of the Project Monitoring Group

     

    

*   PERT charts for all the projects should be made visible to the general public

*   If there is any " slippage " in any activity lying on the CRITICAL PATH , the name of the department or contractor responsible , must appear in bold RED letters , against that activity

     

This is the only INNOVATION that we need , to ensure that the projects get completed in time and within budget

And 5 months after my first email to the Policy Makers , following is what I wrote to Niti Aayog, on , 07  May  2016 :

Dear  Sir  :

Economic Times (  05 May  ) talks about a PMO letter to NITI Aayog , as follows :

"  NITI Aayog is requested to undertake monthly monitoring of the implementation of decisions taken, create a dashboard for constant Monitoring, Evaluation and Review, and fix up outcome targets for all major schemes of infrastructure and social sectors for FY2016-17 and submit them to PMO by May 21, 2016  "

As you would have noticed in my earlier suggestion , the best results would be achieved , when department / ministry proposing the project is , itself made responsible for :

#   Preparing a comprehensive list of Project Activities and their " sequences " ( parallel or consequential )

#   Estimating " Time " , each activity will take to complete

#   Defining ( by name / designation / mobile number / email ID ) , those responsible for each activity

#   Uploading all of these DATA , in the PERT INPUT page on web site of NITI Aayog

#   Updating  the PERT CHART on daily basis

Entire idea is to put the ball in the court of these departments / ministries !

If created / maintained by NITI Aayog , the chart ( Dashboard ) would become an instrument of endless arguments !

16  Sept  2017

www.hemenparekh.in / blogs

With Regards,

hemen  parekh 

www.hemenparekh.in 

hcp@RecruitGuru.com 

( M ) +91 - 98,67,55,08,08