Ganesh , Ravi :
My following chat with ChatGPT could give you some insight into the daily routine of one of our colleague , Manoj
Hcp
Hey , that is very helpful .
No, at this stage, I don't need additional snippets. What I would however love is > a similar detailed guidance to Kishan , how to create a similar " Personal Assistant AI Agent " for my another colleague, Manoj Pandey , whose daily routine activity report runs like this
> Activity Status Completed Remarks Stakeholder Daily Contact E-mail Open • 63 Mails. Clean junk emails, Forwarded business enquiry & top management CV’s to PC’s. • 1 People entry created & log updated in FF (Referee database) • 162 Resumes download for HCP sir website NHP/Mitchelle Pending CV’s • 0 CV’s full entry to be enter in FF Daily CV Read for FF Open • 12 CV’s. 7 CV’s shortlisted for FF entry NHP/Mitchelle FF Project Open • 11 CV’s full entry completed in FF by Sanjivani NHP/Mitchelle FCV/EAR Format Process Audit Open • Audit ongoing NHP/Mitchelle Shortlisted Candidates online background screening Open • Animesh Meshram - Vikran Engineering & Exim Pvt. Ltd. - Head Finance (Meenal) Proactive Open NHP/Mitchelle Daily CV FF Entry Open • 7 CV’s full entry completed in FF. Name Company Name Designation Stakeholder Amar Rajagopal Honeywell International (India) Private Limited Business Head – Sales & Marketing – Advanced Industrial Solutions (AIS) Rishabh/Ashish Anutosh Mukherjee BDG Group Co. ( Steel Manufacturing ) General Manager - Finance 3P Connect Debanjan Dutta Lenovo (Global) Executive Director, Operations (Global Delivery) Pradeep Hemant Kulkarni Agrocel Industries Pvt. Ltd. EX - Site Head (General Manager) 3P Connect Nilesh R. Patel SVP Packing Industry Pvt. Ltd. General Manager Operations Smita Pavan Mantri Garware Technical Fibres Ltd General Manager (Export Marketing: Geo-synthetics Division) Rishabh Sunil Kandwal Annalect India EX - Director - People & Culture Simar/Ashish KRA Parameters Status • FF Data Audit • Proficiency in English Communication - Written & Verbal • Explore and suggest additional functionalities of varied IT Tools (Eg: FF, Linked In, Chat GPT, External Plug ins ETC) • Share relevant resumes with Delivery team for active mandates Plan for Next Day Daily Contact E-mail Daily CV Read for FF FF Project Proactive CV Process Audit FF CV Entry Warm Regards, Manoj Pandey
ChatGPT said:
Creating a Personal Assistant AI Agent for Manoj Pandey's daily routine will involve automating repetitive tasks, streamlining workflows, and integrating tools for efficient data management.
Here's a detailed step-by-step guide tailored to his routine:
System Design Overview
Key Functionalities:
1. Email Management:
o Clean junk emails, forward business inquiries, and log referee data.
o Automate the download and categorization of resumes.
2. CV Management:
o Automate reading, shortlisting, and full entry into the FF system.
o Suggest relevant resumes for the delivery team.
3. Audit Processes:
o Manage data audits for FF and provide status updates.
4. Background Screening:
o Automate online checks for shortlisted candidates.
5. Task Planning and Reporting:
o Generate daily and next-day activity plans and reports.
6. Exploration of IT Tools:
o Provide suggestions for additional functionalities in tools like LinkedIn, ChatGPT, etc.
Architecture Diagram
plaintext
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+-----------------------+
| Frontend UI | (Task Monitoring & Manual Overrides)
+-----------------------+
|
v
+-----------------------+ +-----------------------+
| Email Management |<---->| Resume Processing |
| (Automate daily tasks)| | (Shortlist/FF Entry) |
+-----------------------+ +-----------------------+
| |
v v
+-----------------------+ +-----------------------+
| Data Audit Module |<---->| Background Screening |
| (Track & validate data)| | Candidate checks |
+-----------------------+ +-----------------------+
|
v
+-----------------------+ +-----------------------+
| Reporting & Planning|<---->| IT Tool Integration |
| (Daily/Weekly reports)| | (Explore new tools) |
+-----------------------+ +-----------------------+
Key Components & Code Examples
1. Email Management Automation
Clean and process emails, create referee entries, and download resumes.
python
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import imaplib
import email
from email.header import decode_header
import os
# Connect to the email server
def fetch_emails(username, password):
server = imaplib.IMAP4_SSL("imap.gmail.
server.login(username, password)
server.select("inbox")
# Search for unread emails
status, messages = server.search(None, '(UNSEEN)')
email_ids = messages[0].split()
for email_id in email_ids:
res, msg = server.fetch(email_id, "(RFC822)")
for response in msg:
if isinstance(response, tuple):
msg = email.message_from_bytes(
subject = decode_header(msg["Subject"])[
sender = msg.get("From")
print(f"Email from {sender} with subject: {subject}")
# Process content: forward, log, etc.
server.logout()
# Example usage
fetch_emails("your_email@
2. Resume Processing and FF Entry
a. Automate Resume Download
Use APIs or web scraping to download resumes from linked sources.
python
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import requests
def download_resume(url, save_path):
response = requests.get(url)
with open(save_path, 'wb') as file:
file.write(response.content)
print(f"Resume saved to {save_path}")
# Example usage
download_resume("https://
b. Shortlist CVs
Leverage AI for shortlisting resumes based on keywords and criteria.
python
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def shortlist_cvs(resumes, criteria):
shortlisted = []
for resume in resumes:
if all(keyword in resume['text'] for keyword in criteria):
shortlisted.append(resume)
return shortlisted
# Example usage
resumes = [{"text": "Python Developer with 5 years experience"}, ...]
criteria = ["Python", "5 years"]
print(shortlist_cvs(resumes, criteria))
3. Audit and Background Screening
a. Data Audit
Track and validate entries in the FF system.
python
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def audit_data(entries):
for entry in entries:
if not entry.get('validated'):
print(f"Entry {entry['id']} needs validation")
b. Background Screening
Automate checks using APIs like LinkedIn or third-party tools.
python
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import requests
def background_check(candidate_
response = requests.get(f"https://api.
if response.status_code == 200:
return response.json()
else:
print("Error fetching background details")
4. Reporting and Planning
a. Daily Activity Report
python
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def generate_daily_report(tasks):
report = "Daily Activity Report:\n"
for task, details in tasks.items():
report += f"{task}: {details['status']} - {details['remarks']}\n"
return report
# Example usage
tasks = {
"Daily Contact E-mail": {"status": "Open", "remarks": "63 emails processed"},
...
}
print(generate_daily_report(
b. Next Day Plan
Automatically prepare plans based on pending tasks.
python
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def prepare_next_day_plan(pending_
plan = "Next Day Plan:\n"
for task in pending_tasks:
plan += f"- {task}\n"
return plan
# Example usage
pending_tasks = ["Daily Contact E-mail", "Process Audit"]
print(prepare_next_day_plan(
5. IT Tools Exploration
Track tool usage and suggest improvements.
python
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def suggest_tools(current_tools, new_requirements):
suggestions = []
for tool, features in current_tools.items():
if any(req not in features for req in new_requirements):
suggestions.append(tool)
return suggestions
# Example usage
current_tools = {"LinkedIn": ["Networking", "Recruitment"], "ChatGPT": ["Content Creation"]}
new_requirements = ["Data Analysis"]
print(suggest_tools(current_
Deployment
- Platform: Host the solution on a cloud platform (AWS, Azure, or Google Cloud).
- Database: Use PostgreSQL for storing task data and MongoDB for unstructured data like resumes.
- Frontend: A simple dashboard using React.js for task monitoring.
- Backend: Flask/Django to manage APIs and automation.
Let me know if you'd like further refinements or visualizations for any of the component
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