PROJECT MONITORING USING PERT

Dear Amitabh ,

Economic Times ( 05 May ) talks about a PMO letter to NITI Aayog , as follows :

"  NITI Aayog is requested to undertake monthly monitoring of the implementation of decisions taken, create a dashboard for constant Monitoring, Evaluation and Review, and fix up outcome targets for all major schemes of infrastructure and social sectors for FY2016-17 and submit them to PMO by May 21, 2016  "

Allow me to reproduce below, my earlier email ( dt 05 Dec 2015 ) :

Nothing    Prettier    than   PERT   !

Economic Times ( 12 Oct 2015 ) carries a report titled :

" Panel set up for Innovation in Govt Projects "

As per this report, the Prime Minister has put together a team that will decide,

-- how government projects can be executed using cutting edge technologies and practices

The empowered committee for Innovative Collaborations was set up to incorporate the very latest solutions that science and technology has to offer

MY  SUGGESTION  :

*    When any Ministry submits any Project Proposal for Cabinet approval , it MUST be accompanied by a PERT ( Program Evaluation and Review Technique ) Chart , clearly showing all the " Activities " lying along the CRITICAL PATH

-  ( earlier known as the CRITICAL PATH METHOD )

     That PERT Chart must accompany a tabulation showing , for each " Activity ",

     #    Pessimistic Time

     #    Optimistic  Time , and the

     #    Most likely Time

     Since Admiral Rickover , introduced this mandatory requirement for awarding tender to build the first nuclear submarine, some 50 years ago , all US government departments follow this procedure for all govt contracts

*    Insist that all the government departments / contractors, responsible for execution of any of these "activities", update the PERT chart status online on the web site of the Project Monitoring Group , on a DAILY basis

         

*   PERT charts for all the projects should be made visible to the general public

*   If there is any " slippage " in any activity lying on the CRITICAL PATH , the name of the department or contractor responsible , must appear in bold RED letters , against that activity

    

This is the only INNOVATION that we need to ensure that the projects get completed in time and within budget

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As you would have noticed in my suggestion , the best results would be achieved , when department / ministry proposing the project is , itself made responsible for :

#  Preparing a comprehensive list of Project Activities and their " sequences " ( parallel or consequential )

#  Estimating " Time " , each activity will take to complete

#  Defining ( by name / designation / mobile number / email ID ) , those responsible for each activity

#  Uploading all of these DATA , in the PERT INPUT page on web site of NITI Aayog

#  Update the PERT CHART on daily basis

Entire idea is to put the ball in the court of these departments / ministries !

If created / maintained by NITI Aayog , the chart ( Dashboard ) would become an instrument of endless arguments !

Wishing you luck,

with regards,

hemen  parekh

www.hemenparekh.in

Marol , Mumbai , India

hcp@RecruitGuru.com

( M ) +91 - 98,67,55,08,08